Venue and Dates

These are chosen by the General Assembly, nowadays at least two years before the Conference is due to be held. In practice, the Board assists the procedure by sounding out Atomic Spectroscopy Groups working in Europe to find possible locations. The General Assembly is then invited to choose between alternatives, or, more usually, to approve the Board's recommendation. However, it is quite entitled not to do so. A similar situation exists concerning the date. EGAS Conferences have always been held Tuesday to Friday inclusive, traditionally during the second week in July, and there is much to be said for having a well- established date. Nevertheless, for some nationalities this time is not entirely convenient, and there may be other factors in a given year; for example, the General Assembly has specifically voted that it would prefer a Conference with student accommodation to one making use of hotels, even if this meant departing from the traditional date. Clashes with conferences organised by other bodies have also to be considered. In practice, the prospective organiser puts before the Generally Assembly the alternatives which he feels can be managed, given his local conditions, and a date is then chosen which represents the best comprise. The venue, date and organiser should be published in journals such as EPS News, Physics World and Physics Today as quickly as possible, so that organisers of other conferences can avoid clashes. It should also appear in World Wide Web listings. The EGAS Secretary will help coordinate publicity with the organisers.